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Agency : Department of Corrections - Stateville Correctional Center
Closing Date/Time: 09/05/2023
Salary: Anticipated Starting Salary: $3,610/month; CBA Applies; Full Range: $3,610 - $5,022/month
Job Type: Salaried Full Time
County: Will
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 30169
Position Overview
The Illinois Department of Corrections is looking for a motivated, detail-oriented person to serve as the Office Coordinator in the Stateville Correctional Center Records Office. This individual will be responsible for sentence calculations, maintaining detailed filing systems, and corresponding with outside law enforcement agencies. This person will need to be able to work in a fast-paced environment, have strong attention to detail, integrity, and ability to communicate with multiple parties. We encourage all qualified individuals to apply.
Job Responsibilities
- Coordinates office support functions including the calculation of Program Sentence Credits and intake files following applicable statues and appellate mandates.
- Organizes and maintains filing systems assuring documents are readily available.
- Prepares and forwards weekly correspondence to Illinois Department of Law Enforcement and Chicago Policy Department, including photos of individuals in custody released or discharged.
- Keyboards a variety of correspondence, reports and other documents applying knowledge of processes and procedures, requiring general knowledge of program operations.
- Serves as backup to Record Office positions including vacancies.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
- Requires ability to keyboard accurately at 30 words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers at least two (2) years of experience in alpha-numeric sequencing.
- Prefers at least two (2) years of experience in operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.
- Prefers at least two (2) years of experience in using Microsoft Office programs such as Word and Outlook or similar like computer programs for word processing and email.
- Prefers at least two (2) years of experience in talking to the public about rules/guidelines followed by an employer in order to get to an appropriate end result.
- Prefers at least two (2) years of experience in reading, interpreting, and applying rules and/or guidelines of an organization.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
- Applicants are required to abide by all Vaccine and / or other medical standards as set out by the employer.
About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 7:00am - 3:00pm; Monday through Friday with Sat/Sun Off
Work Location: Stateville Correctional Center: 16830 So. Route 53 Crest Hill, IL 60403
Agency Contact:
Cruz Garcia
Phone #: (815) 727-3607 Ext. 6693
Job Family: Office & Administrative Support; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
