As the Administrative Analyst, this position will be responsible for providing faculty support, operations, and analytic support to UCSF- East Bay Surgery division.
The individual will act as a high-level liaison between the faculty leadership, administrators, medical center administration, colleagues at national institutions and other Universities, public officials, and other persons outside the University.
The ideal candidate is a self-starter, proactive, great communicator, and enjoys collaborating with people with a diverse set of talents.
The final salary and offer components are subject to additional approvals based on UC policy.
The individual will act as a high-level liaison between the faculty leadership, administrators, medical center administration, colleagues at national institutions and other Universities, public officials, and other persons outside the University.
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This position requires a high level of independence and autonomy and will be expected to learn and understand the institutions’ policies (UCSF, UC Medical Center, and other foundations, organizations, and institutions) to resolve issues and implement Division policies for activities.The ideal candidate is a self-starter, proactive, great communicator, and enjoys collaborating with people with a diverse set of talents.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus.
The Department is comprised of eleven divisions that include Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Surgical Oncology, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including: UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay, UCSF Benioff Children's Hospital in Oakland, Zuckerberg San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents also rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.
The UCSF-East Bay Surgery division is located at Highland Hospital Level One Trauma Center, Alameda Health System (AHS), Oakland, CA. It provides surgical services at Highland Hospital and two allied community hospitals. In addition, our Division Chief, as Chief of Surgery at Highland Hospital, has leadership responsibilities over associated surgical services with significant interrelations with those subspecialties.
The Department is comprised of eleven divisions that include Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic & Reconstructive Surgery, Surgical Oncology, Transplant Surgery, and Vascular & Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including: UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay, UCSF Benioff Children's Hospital in Oakland, Zuckerberg San Francisco General Hospital and Trauma Center, San Francisco VA Medical Center, and Alameda County Medical Center in Oakland. Our residents also rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.
The UCSF-East Bay Surgery division is located at Highland Hospital Level One Trauma Center, Alameda Health System (AHS), Oakland, CA. It provides surgical services at Highland Hospital and two allied community hospitals. In addition, our Division Chief, as Chief of Surgery at Highland Hospital, has leadership responsibilities over associated surgical services with significant interrelations with those subspecialties.
Required Qualifications
- Bachelor's degree in a related area and/or equivalent experience/training.
- Minimum of 1 year of administrative support to directors/faculty
- Working knowledge of standard organization-specific and other computer application programs. Excellent proficiency in MS Office applications (Word, Excel, and Outlook). Demonstrated skill in word processing to prepare correspondence and other documents with speed and accuracy; Ability to learn how to utilize different programs as needed.
- Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally, and in writing.
- Ability to meet deadlines in a timely and accurate manner with excellent attention to detail.
- Demonstrated experience working independently with minimal supervision, using initiative and resourcefulness in performing job duties in areas of responsibility and in the execution of additional duties as assigned.
- Ability to use sound judgment in responding to issues and concerns
- Demonstrated excellent customer service and organizational skills
- Excellent oral and written communication skills.
- Ability to manage/prioritize multiple tasks with competing deadlines and work well under pressure.
- Ability to maintain confidentiality, be courteous, work well and interact with a diverse population
- Demonstrated ability to maintain detail and ensure accuracy.
- Demonstrated excellent attendance and reliability.
Preferred Qualifications
- Knowledge of UCSF policies and procedures.
- Knowledge of UC Financial systems such as MyReports, MyExpense and BearBuy.
- Experience working in academic medical setting and understanding best business practices.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Campus
Job Code and Payroll Title
004263 ADMIN OFCR 2 CX
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Employee Class
Career
Percentage
100%
Location
Oakland, CA
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday - Friday 8am - 5pm
Administrative Analyst | University of California San Francisco
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