Assistant [United States]

 

Job Description: Assistant

Position Reports to: Corporate Counsel/Chief Legal Officer

Location: Remote (Remote work available for candidates in Utah, Colorado, Arizona, Idaho and Nevada)

Pay Rate: $15.00-$20.00/hr

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Job Purpose Summary: The Assistant’s key duty is to assist Corporate Counsel with all legal and administrative functions on both day-to-day and long-term projects. The Assistant will be responsible for ensuring corporate compliance standards and efficiency in all legal department systems. The Assistant must possess strong critical thinking skills and be able to understand complex legal and corporate structures.

Key Responsibilities:

Legal

• The Assistant will collect, and send out documents, discovery requests, and other information as directed.
• The Assistant will prepare, obtain, and organize required contracts, disclosures, and other legal documents.
• The Assistant will assemble documents for signature and coordinate their execution.
• The Assistant will obtain items, within the appropriate timeframe such as signed contracts.
• The Assistant will calendar reminders, and overall shall ensure that timeframes are met.
• The Assistant will prepare, and file all required governmental filings, such as those for the State, or other applicable agency.
• The Assistant will regularly communicate with clients, outside counsel, and others individuals.
• The Assistant will maintain a tickler system for yearly entity meetings, lease action items, filings, insurance, and other meetings or deadlines.
• The Assistant will proof read and review documents.
• The Assistant will continually compile information, review, document, and update files and documents.
• The Assistant will complete the setup of entities, and monitor and complete entity compliance.
• The Assistant will maintain legal department systems and correspondence.
• The Assistant will facilitate communication between outside counsel and general counsel in a clear and professional manner
• The Assistant will work and communicate with vendors
• Other assignments as delegated

Compliance

• The Assistant will create, understand and enforce policies and procedures
• The Assistant will research, develop and create operational manuals and other directional materials
• The Assistant will intuitively find gaps in procedures and develop appropriate recommendations/changes
• The Assistant will occasionally work with governing bodies
• The Assistant will maintain and preserve appropriate records and evidence

Key Qualifications:

• Minimum of an Associate degree or 1 year experience in Assistant work, legal secretary or equivalent thereof
• The Assistant must have the ability to work quickly and accurately
• The Assistant must have excellent communication and organization skills
• The Assistant must be extremely detail oriented, able to work quickly and accurately
• The Assistant must have excellent computer skills (Adobe, Microsoft Office, Gmail, and other platforms)
• The Assistant must have excellent error detection and superb proof reading skills
• The Assistant must have excellent critical thinking skills and be able to complete tasks independently while following instructions carefully

Applicants must have reliable internet, computer/printer, phone and other necessary items to work remotely.

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